eProcurement

The Check eProcurement system has evolved rapidly over the past 25 years, taking early, innovative ideas forward towards the sophisticated global solution we see in use around the world today.

As technology surged ahead in the early 90’s, hospitality groups began to recognise the need for a more efficient, less costly method of procurement and an easier pathway to supplier collaboration.

The Check platform was developed to address this need, with the goal of taking advantage of industry scale and scope. A global system resulted, with the built-in ability to connect all sites within a group as well as support centralized purchasing.

Check systems are under continual development, with our current eProcurement model allowing for a myriad of possibilities and features including:

Securing the lowest total price

When a user creates a purchase requisition, Check automatically selects the lowest price for each product. As a result, the procurement team is assured that the price generated for approval will be the lowest available, (unless a preferred supplier has been pre-selected to over-ride other quotes).

Contract Management

Check will alert the procurement team before a contract is set to expire and a number of options exist to efficiently publish new contracts.

Approval levels ensure that no contract is activated in the system unless the required authorization is complete. Extensive report options enable the procurement team to easily review supplier performance and compare results.

Tender management

Check supports tender management in a variety of ways, including the generation of templated tender requests to assist the ‘go to tender’ process. Both open and closed tenders are supported and each tender can be for multiple periods of time.

Auto-generation of purchase orders

Check automatically generates purchase orders, eliminating the need for manual tasks.

The system processes each order (per supplier), taking into consideration the delivery dates required, the supplier delivery schedule and the cost centre location.

Supplier Analysis

Comprehensive supplier analysis needs to include many service and quality elements.

Check records and consolidates this information, allowing for multiple automated and manual options to assist with assessing the performance of a supplier. These options include a custom rating system and extensive reporting.

Contract and purchase reporting

Check provides instant reports on contract status and purchase statistics per site. Reports can also be calculated according to region or across entire companies.

eBusiness functionality

Automated sending of purchase orders via email or fax is supported within Check, eliminating the need for manual processing.

Transactions are exchanged electronically with vendors for purchase orders, invoices, credit notes and pricing negotiations.

A transparent view of sourcing

Check allows for nominated, authorised individuals to have full visibility across an enterprise, creating a transparent view of sourcing and purchasing, from product pricing to individual supplier agreements.

Consistency in procurement policy & procedure

Check supports the procurement policies and procedures of businesses in over 60 countries around the world, ensuring that uniformity is maintained within each individual enterprise.

Having one single platform for procurement allows for every purchase to be entered, processed and approved in a consistent and efficient manner.

Flexible options enable a business to enforce or relax stringency controls throughout the procure-to-pay process, dependent upon their preferences.